Conducting a Board of Directors Meeting

Conducting the board of directors’ meeting is a complicated process that involves setting the agenda and providing pertinent background information to all participants. It is crucial to keep your discussion focused on the issues and topics that are important to your organization.

To begin, the presidency officer calls the board meeting to order at the scheduled time and ensures that a quorum is present. The board meeting continues to discuss any committee or officers reports that have to be approved. The board will then examine any key performance indicators (KPIs) that were set for the company to ensure they’re on the right track to achieve their goals.

The board will then consider new policies that should be implemented as well as ways to improve the current processes. The board will also discuss any coming events or changes to the leadership that require discussion at the next meeting.

Getting sidetracked by new discussion topics can eat up meeting time and divert your board from the most crucial issues. To reduce this you should be content able to agree ahead of time on the procedure that allows directors to move topics into the “parking lot” for future meetings where they are discussed or explored further. It’s also recommended that board members meet with the chair or with other directors to have their questions answered before the meeting, and then focus on strategic topics. This will help to avoid spending time on meetings that are not needed and make for a more productive and efficient board of directors meetings.